Purchasing and suppliers

Requisitions, purchase orders, goods receipts and supplier bills matched to what actually arrived.

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What it does

• Requisitions that a manager approves before they become orders
• Purchase orders with revisions and supplier acknowledgment
• Goods receipts, including partial deliveries
• Supplier bills checked against the order and the receipt before they are paid

Who it is for

Any business that buys stock or services from suppliers, especially across currencies.

Highlights

• A request from any team member goes to the manager for approval before it becomes an order
• Purchase orders are sent to suppliers, and revised orders keep their history
• Goods receipts can be partial, so a short delivery is recorded as it arrives
• Supplier bills are matched to the order and the receipt before they can be paid

Works with

InventoryGeneral ledgerAccounts payableSupplier portalMulti-currency bills

Questions about this module

Services

• Supplier onboarding
• Approval rules setup
• Three-way matching setup

Functions

• Requisitions and approvals
• Purchase orders and revisions
• Goods receipts, including partial
• Bill matching before payment
• Supplier history

How it works

1. A team member raises a request, and the manager approves it.
2. The approved request becomes a purchase order for the supplier.
3. When goods arrive, the receipt is checked against the order before the bill is paid.

A typical example

A merchant orders cement. The delivery is short by ten bags, and the bill is paid only for what actually arrived.

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